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Indiana Section Board Meeting Minutes
Note:
For earlier Board Meeting Minutes, click
links at bottom of this page.
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Indiana Section Board Meeting Minutes
May 20, 2006 at 10:00AM to 12:00 PM
Home of Mr. Marvin Obermeyer, Cicero, IN.
Current
Indiana Section Board:
President:
Theresa Harrison, P.E.
Vice
President: Dave Devine, P.E.
Treasurer:
Jerry Frost, P.E.
Secretary:
Eduardo Calderin
Past
President: Marvin Obermeyer, P.E.
Past Past
President: Tim Wells, P.E.
Webmaster/
Newsletter Editor: Ward Martin
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The meeting was called to order by T.
Harrison. All attendees know each other. Attendees present were T.
Harrison, D. Devine, E. Calderin, M. Obermeyer, T. Wells, and Bill
Dubois, P.E., President Metropolitan Indianapolis Branch.
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The minutes of the 21 January 2006
meeting were reviewed. D. Devine asked that he the minutes reflect
that he was in Washington, D.C. for other ASCE business at the time
of this meeting. M. Obermeyer motioned, seconded by E. Calderin, to
approve the 21 January 2006 meeting minutes. All approved.
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The agenda was accepted with an addition
for item 6. f. Representatives for the Region IV meeting in August.
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Reports
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Secretary Report – There was no
report.
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Treasurer Report – E. Calderin
presented handouts of the Section accounts and recent
transactions. The current balance for the checking account is
$11,395.58. One checked issued long ago has not been cashed.
E. Calderin has attempted to contact the person to whom the
check was issued but that person has changed jobs. ASCE HQ has
changed the manner which dues are allocated to sections and
branches. No disbursement of funds to the branches has yet
occurred for 2005. E. Calderin will disburse these funds soon.
The current balance for the Merrill Lynch accounts $30,760.98.
E. Calderin has organized information from when J.D. Taylor was
serving as Section Treasurer. He will present this information
to M. Obermeyer for review.
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Vice President Report – D. Devine
thank all present for their efforts working for the Section
Annual Meeting. D. Devine attended the Illinois Section
Officer’s meeting in March while in Chicago.
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Newsletter – There was no report.
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Correspondence – Marvin has directed
much information sent by e-mail from ASCE HQ on to the other
officers. Marvin typically receives many e-mails each week and
it is a challenge to keep up with all of it.
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Old Business
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The first edition of the Indiana
Infrastructure Report Card was released at the Annual Meeting.
Due to the weather that morning and other confusion, no formal
presentation occurred. Jim Lutterbach prepared a talk. Many
copies of the report card were distributed to members at the
Annual Meeting. Much discussion occurred regarding what to do
next. D. Devine provided his perspective based on involvement
with the Leadership Training in Government Relations, the ASCE
Report Card on America’s Infrastructure, and the Zone II
Leadership Conference as well as contract with J. Lutterbach
over the past months. M. Obermeyer summarized the discussion
and offered that future work should occur as a group, it is
important to consider the timing of the release particularly in
consideration of when the Indiana Legislature is in session, the
Section should consider partnering with other groups that have
similar interests, and the press should be involved. Other
points mentioned were to contact more of the Section membership,
the audience of the information needs to be considered, include
facts and talking points that could be picked up by the press,
and that the timing for any impact on transportation
infrastructure may have been missed or may not be appropriate
due to the recent INDOT release of a 10 year plan.
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There has been some interest in
membership about creation of a new branch in the southeast
portion of the Section boundary, which is also the state.
However, there is no recent news in this matter. B. Dubois
mentioned that many of the branch boundaries may not be well
suited to geography and membership.
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There was one submission from the
Section to the Terrell competition. Zone IV will now conduct
the Terrell competition since District 9 no longer exists.
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The agenda items Section Handbook,
Officer Duties, and Travel Expense Policy were all included in
the same discussion. M. Obermeyer will send an electronic copy
of the Section Handbook that he has to the other officers. All
Officers are to review the handbook for currency and accuracy.
The handbook is an important resource for the Section,
particularly when new officers begin their duties. The updated
travel expense policy to reimburse officers for travel needs to
be added to the handbook. If a new branch is created in the
southeast then the handbook and the Constitution will need to be
changed.
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See item D.
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See item D.
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Old Business
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The University of Evansville ASCE
Student Chapter was awarded an Honorable Mention award from the
Committee on Student Activities. T. Harrison was included on
the distribution list of the award letter. B. Dubois stated the
Metropolitan Indianapolis Branch awarded, through ASCE HQ,
American Consulting Engineers, Inc. with an award for their
support of ACE Younger Members.
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The Internet service used by Ward
Martin hinders effective preparation of the Section newsletter.
DSL service is much more appropriate. A motion was made by T.
Wells, seconded by M. Obermeyer, and approved by all that the
cost of DSL service is to be included in the cost of preparation
of the Section newsletter.
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The Section will need a new
Treasurer soon. It may be best to get someone from outside the
Indianapolis area to replace E. Calderin when he moves into the
Vice President position. T. Harrison will contact a member who
has shown interest in becoming more active. Other names of
candidates were offered. All officers are encouraged to search
for candidates and make nominations for Treasurer.
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E. Calderin is making plans for the
2007 Annual Meeting. He has some speakers already arranged and
volunteers to assist with exhibitors. The location will be in
the Indianapolis area. Student attendance is encouraged.
However, the cost of student attendance should be considered
based on the large numbers of student reservations made at the
last annual meeting. Other issues to consider for the meeting
were discussed. The date of the meeting missing other events
such as spring breaks for the universities with student
chapters, the FE & PE exams, Road School, and Easter.
Continuing education should be considered in future annual
meetings, particularly when Indiana licensing rules require it
for license renewal. Many nearby states already require
continuing education. Annual meeting attendance will likely
increase if continuing education is offered.
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T. Harrison presented E. Calderin
with a draft for a budget. The Section typically prepares an
assessment of actual expenses vs. budgeted expenses. T. Wells
stated that it would be wise to consider other options for
investment of the funds that are currently in the Merrill Lynch
account and that it is important to make sure that current
officers and the treasurer know who to contact and how to access
this account. Access to the funds, liquidity, was a main
consideration when the account was opened years ago. Other
investment options or diversification of funds may be better.
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The Indiana Section will send
representatives to the Zone IV meeting in South Carolina in
August 2006.
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The next meeting will by at 10:00 AM
Saturday 19 August 2005 in Cicero, Indiana at Marvin’s place.
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A motion for adjournment was made by M.
Obermeyer, seconded by E. Calderin, and approved by all.
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Note:
For links to earlier Board Meeting
Minutes, in PDF form, click on dates below:
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| 01-21-06,
05-20-06, |
| 01-15-05,
06-18-05,
08-13-05,
11-03-05 |
| 01-10-04,
06-26-04,
08-28-04,
11-04-04 |
| 01-11-03, 6-14-03,
9-20-03,
11-06-03 |
| 01-19-02,
06-01-02,
08-24-02, 11-07-02 |
| 06-02-01,
11-01-01 |
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This Page Last Updated on:
09/15/2006 |
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