Professional Development Committee

Department of Professional Development

Awards Committee

Scope and Objectives

The Awards Committee is responsible for coordinating the selection of local award recipients and candidates for Society award consideration.  The selection of the committee is final, not subject to Board approval.

Committee Composition

The Awards Committee should consist of three to five members.  The responsibility for coordinating the advertising and selection process for local awards should be distributed among the committee members, with the Chair responsible for ensuring that each member performs his/her duties.  The responsible committee member may utilize the services of other committee members to serve on the selection team for a specific award.  However it is recommended that different members of the Section, who may have special knowledge about the award topic, be solicited to serve on the teams.  This will increase member involvement in the Section, utilizing those members who only want to serve in a limited role. 

Primary Duties

  •    Review requirements of the local awards listed below and the Society Award listed in Section 6 to become familiar with, and identify all potential local, regional, and Society award and prize opportunities and become conversant with the requirements of each.
  •    Establish an operating schedule for completing actions required for each award. 
  •    Use the Section newsletter, web page and broadcast email to notify the membership of the various opportunities for awards and prizes, and invite their suggestions or proposals.
  •    Contact the Dean of Civil Engineering at St. Louis University, , SIU-Edwardsville, Missouri University of Science and Technology, University of Missouri, and SIU-Carbondale regarding possible research awards.  Provide them with the listing of Society and Student Awards in Section 6, since many of these awards and research grants are also eligible to non-members of the Society.
  •    Solicit the assistance of the Younger Members Committee in identifying possible candidates for awards designated specifically for younger members.
  •    Solicit assistance from the Student Chapter Contacts in providing information to the Student Chapters.
  •    Solicit the assistance of the Technical Committees in identifying possible nominees for technical awards, such as the Otto Nutli Award.
  •  Solicit the assistance of the other Committees in identifying possible nominees for awards, such as the Public Information Committee for the Excellence in Journalism Award.
  • Provide biographical information for scholarship and award winners along with a description of project of the year and applicable photos to the Member Register Editor as soon as the information is available in September.

Selection Process

The selection team should utilize a rating system for selecting the award recipient which eliminates where possible the potential for bias due to personal opinion or knowledge of the nominees.  Rating systems that have previously been developed are included in Section 6.  When no such system exists, the committee shall undertake to develop such a system.  To facilitate this process the committee should contact Society to determine if a rating system exists for the same or similar Society award.  Use of rating systems by other societies that have similar awards, upon modification to meet the ASCE award criteria, should be considered.  

 

Local Awards

Younger Member Award - This award is given to a younger member who has attained significant professional achievement by having demonstrated service to the advancement of the profession, technical competency, high character, integrity, leadership, public service and other evidence of merit, which in the judgment of the awards committee, shall have advanced the Society’s objectives.  The award is given annually to a member who is 35 years of age or less on February 1 in the year following the year the award is given.  The award shall be presented at the Annual Meeting in September.  The award winner’s name shall then be forwarded to Society for consideration for the Edmund Friedman Young Engineer Award and/or the Young Engineer in Government Award as deemed appropriate.

 

Otto Nuttli Award - This award is given to an individual who has made a significant contribution to the knowledge of earthquake engineering or the public awareness of the impacts of earthquakes on the public sector.  The award shall be presented to the qualified candidate at the Section Annual Meeting in September.  The candidate’s qualifications shall be forwarded to The Society for consideration for the H. Bolton Seed Medal or one or more awards associated with the field of geotechnical engineering if deemed appropriate.  The member of the awards selection team shall consist of members of the GeoInstitute and SEI.  The chairperson of the GeoInstitute will be contacted by the Awards chair at the start of each awards cycle to ensure that SEI and GeoInstitute are forming a committee and soliciting for awards winners. 

Project of the Year Award - This award is to be given to the owner, lead design engineer and general contractor of an exemplary civil engineering project that best illustrates superior civil engineering skills and represents a significant contribution to civil engineering progress and society.  The award shall be presented at the Annual Meeting in September.  The winning project shall be forwarded to The Society or consideration for the OPAL award.

Professional Recognition Award - This award recognizes the importance of professional attainment in the advancement of the science and profession of engineering and is presented annually to a Member of the St. Louis Section who has made substantial contributions to the engineering profession and the St. Louis Section.

Excellence in Journalism Award - Award is given to a local reporter or reporters whose news coverage enhances public understanding of civil engineering.  Award recipient must be selected prior to June of the year in which the award is given and shall meet the criteria to qualify the recipient for nomination for the Society award.  The award shall be presented at the Annual Meeting September of the year selected.

Award to Service People - To bring public recognition to individuals who have performed outstanding service to people in their communities and to further public understanding and recognition of the identification “Civil Engineering - A People-Serving Profession”.  The awardees need not be civil engineers but shall be selected based on their service to the general public that has some connection with the planning, design or construction of the people serving works of the civil engineering profession.  A certificate signed by the Section President shall be presented to the recipient at the Annual Meeting in September.

Other Duties

  • Encouraging and assisting the Student Chapter Committee in the establishment and administration of an outstanding Senior Civil Engineering Student award.
  • Presenting Life Membership Certificates at section meetings giving appropriate and comprehensive description of the recipient's achievements.  This activity should be coordinated with the Membership Committee.
  • Preparation of plaques, awards and certificates, including the Past-President’s Plaque.

Reports

The Awards Committee shall submit a written report the Executive Committee summarizing the award selection process for each award to be presented by the Section and each nominee selection for Society awards.  Included in the report shall be documentation as to the efforts made to advertise the award, the names of the submitted nominees as well a brief summary of the qualifications of the award recipient. 

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment. The treasurer will not issue reimbursements until completed forms have been submitted.

 The cost of meals for the award recipients and their guests is to be included in the Annual Dinner budget by the Annual Dinner chair, with guidance on attendance numbers from the Awards Committee.

The Awards Chair should maintain an “ongoing” list of past award recipients for historical and reference purposes.

 

Career Guidance Committee

Purpose and Goal

The purpose of the Career Guidance Committee is to inform elementary, middle and high school students and staff about Civil Engineering.  This information includes the requirements for becoming a civil engineer, and how civil engineers improve the quality of life for all citizens.  Because this committee has many responsibilities, it may have two co-chairpersons.

 

Committee Composition

All members of the St. Louis Section are invited to participate since various situations require a variety of expertise depending on the activity.  These activities are listed below.  The Younger Members Committee has been instrumental in aiding the Career Guidance Committee by creating and updating a traveling display board.

Duties and Activities

In September or early October a letter is sent to about 75 high school counselors informing them of the Section’s willingness to provide speakers and participate in Career Days and Shadowing Days relating to Civil Engineering.  Included with the letter are several items such as the latest Career brochure and the Society ASCE report card.  A database is maintained listing the high school counselors, addresses and phone numbers.

At least once a year, possibly during the summer months, the Committee Chair should inventory the brochures, pamphlets, videos and other “tools” used by the Committee in their activities.  Periodic checks of the Society ASCE website should be made to see what’s new, and possible free materials that are available.

Classroom Presentations - Classroom presentations about engineering careers are conducted throughout the at the middle school and high school levels at the request of interested teachers.  Teachers are notified by letter in early September as to the Society’s willingness to provide speakers. 

Building Big - This is an activity-based program geared for middle school students that hopefully will spark their interest in civil engineering.  The program includes an Activity Guide.  Free copies on the Activity Guide can be ordered through the ASCE website under “Kids and Careers”.

ZOOM Into Engineering - This is an activity-based program geared to children in K-5 that show how engineers are important in our life and how the activities demonstrate the exciting things that engineers do.  Activity Guides can be obtained through the ASCE website (asce.org/150/zoom.html). 

ASCE and West Point Academy to commemorate the Society’s 150th anniversary developed West Point Bridge Software Program - a bridge software program.  This competition was developed for the purpose of promoting math, science, and technology education at the high school level.  The West Point competition will be run by SEI, with assistance on high school coordination from the Career Guidance Committee as necessary. 

Future Cities - This competition, held in February, was formerly hosted by the Society of Black Engineers is geared to 7th and 8th grade students.  There is currently not a local regional competition, although some area students do travel to Kansas City to participate and there is some interest in starting a local regional competition again.  ASCE’s role in the program in previous years was to provide financial support for an award for the best Transportation feature.  Historically this amount has been $100.

MATHCOUNTS - This competition, held in February, is hosted by NSPE and the only involvement ASCE has is to provide tutors, if available, to schools upon request.  

Engineers Week Science Center Display - This event is primarily coordinated by the Younger Member Committee with the Career Guidance Committee providing brochures.

8th Grade Career Awareness Fair - This career fair is held at America’s Center.  Volunteers to “man” the booth include ASCE members as well as volunteers from other engineering societies and organizations, both public and private.  The booth contains the ASCE traveling display, brochures, engineering plans, computers, surveying equipment and other “tools of the trade“ which might be of interest to the students.  Contact person: Susan Katzman at the Career Ed Department of the St. Louis Public Schools.

Science Fair Awards - ASCE presents three awards for civil engineering related projects at the Science Fair held in Queeny Park in April.  Four to five volunteers are needed to judge the entries.  Award amount has historically been $50 each.  The winning middle and high school students are usually invited to and recognized at our May meeting.  Other local science fairs, such as in Illinois and the Mastadon Science Fair in Jefferson County, should also be considered for sponsorship.

Summer Institute at Missouri University of Science and Technology - The Section has historically provided financial assistance to a summer program.  The support is in the form of a “scholarship” that enables a disadvantaged student to attend the program.   This scholarship is called the Aaron Greenberg Scholarship and is administered by MUS&T, and sheparded by the Past-President.  Targeted schools are Marian Middle School, Gateway Middle, and Sherman Elementary.  If an attendee is not available from any of these schools, the scholarship(s) should be awarded to a student attending City of St. Louis public schools.

St. Louis Internship Program - Upon request, this Committee attempts to pair a high school student with an engineering firm for summer employment. 

Career and Community Resource Directory - The Section is currently listed in this resource document developed by the St. Louis Public Schools’ Career Education Department.  This should be checked annually.

 

Reports

The Chair shall provide a written report to be presented to the Executive Committee of monthly activity.  Upon completion of a specific program, the Chair should prepare a report summarizing the arrangements, membership involvement, and expenses of the activity.  The Activity Reporting Form in Section 5 should be used when appropriate. 

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment. The treasurer will not issue reimbursements until completed forms have been submitted.

 

Reference Materials

Traveling Display Board developed and maintained by the Younger Members Committee.  Board is stored at Shannon & Wilson.

Posters that can be distributed at classroom presentations and Career Days.  The posters are stored by the Committee Chair.

Color brochure about civil engineering developed by the St. Louis Section, Younger Members Committee.  Brochures are stored by the Career Guidance Committee Chair.  In the past, brochures were printed by MCI at a cost of $0.30 per brochure (as of May 2002). 

Various videos on a variety of topics that can be used for presentations, along with a powerpoint presentation found in the eroom. 

 

Government and Public Relations Committee

Purpose and Goals

This committee is the watchdog for the Section in regard to all legislative matters affecting civil engineers to ensure the protection of the public.  Furthermore the committee should identify issues or election initiatives that may effect that public welfare for which the Section should take and public position of either support or opposition.  

Composition

This committee is usually composed of a select few individuals who keep abreast of legislative matters. It is recommended that if the Committee Chair is from the Missouri side of the Section, the Assistant Chair be from Illinois, to ensure that legislative activity from both States is being properly monitored. 

Organizationally, the committee reports to the Executive Committee, who take action on recommendations from the committee.  To facilitate the workload of the committee and to increase its effectiveness, the Committee should coordinate with its counterpart in other leading engineering societies, especially MSPE, ISPE and the Engineers Club. 

Duties

The principal duty of this committee is to study all proposed legislation affecting civil engineers and to recommend to the Executive Committee any action that should be taken.

Specific duties included:

  • Keeping informed of all proposed legislation and elective propositions at the local and state level.  The MSPE and ISPE websites may be a fast, easy source of this information at the State level. 
  • Prepare a list of proposed state legislation (Missouri and Illinois) that would be of interest to the Section and the membership, when the information becomes available.  Include in the listing, a recommendation to the Executive Committee as to the level of involvement the Section should take (monitor, support, strongly support, oppose or strongly oppose).
  • For legislation that the Section is taking a position other than “monitor”, develop plan of action relative to the support or opposition of the legislature.
  • Refer selected proposed legislation to other Section committees for in-depth study.
  • Represent the Section at hearings when so requested by the Executive Committee.
  • Monitor the rule-making process of state agencies, and keep the Executive Committee and the general membership of any proposed rule changes.  Coordinate with the Technical Committees when the rules changes are technical in nature. 
  • Establishing methods for activating the membership for effectively contacting Legislators in cases where concerted action is desirable.
  • Maintaining a file of laws enacted and proposed affecting registration and the practice of engineering in order that sound recommendations may be made to the Executive Committee.
  • Attend the annual legislative training hosted by The Society in Washington D.C.
  • Coordinate with the Public Information Chair to disseminate any external information.

 

Reports

The Chair should provide a written report monthly to the Executive Committee during the legislative session on the status of the bills be monitored, opposed or supported by the Section.  Prepare an annual report, summarizing the Committee activities.

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment. The treasurer will not issue reimbursements until completed forms have been submitted.

 

Program Committee

Purpose and Goals

The goal of the Program Committee is to select program topics of interest and contents of the program should be of such that Professional Development Hours (PDH) can be awarded to the attendees. 

 

Committee Composition

The Program Committee should consist of at least five committee members who represent varying interests within the Society.  Each committee member should assume responsibility for making the necessary speaker arrangements for at least one meeting. 

Duties and Responsibilities

The Program Committee is responsible for all aspects of hosting the Monthly Membership Meeting and the Holiday Social.  This includes selecting the speaker, venue, menu, establishing price, assuring that the event is properly advertised, determining if PDHs are to be given for program, arranging to archive signin sheets for participapants including date/time of the program, being responsible for all activities on the day of the program, and ensuring all bills are forwarded to the Treasurer for payment.  Much coordination is required between the Program Committee and other committees.  The responsibilities and required coordination efforts are described in  more detail below. 

Meeting Topics - The Program Committee is responsible for the planning and coordination of the monthly general membership meetings.  The meeting topics should be coordinated with the technical committee programs so that each month, both the technical and membership meetings have the same "theme".  As an example, October could be considered "Transportation" month to coincide with MoDOT’s "Put the Brakes on Fatalities" program.  A representative of either or both MoDOT and IDOT would be the likely program speaker with a related technical program held sometime that month.

To accomplish this coordination, the Program Chair, with the assistance of the President, shall organize a meeting with the Technical Committee Chairs and the Program Committee in early August of each year to identify potential monthly meeting and technical committee sessions.

Meeting Schedule - The Program Committee will typically be responsible for arranging meetings for the months of October, November, January, March and April.  The December meeting will be the Holiday Social, February will be the Engineers Week Program and May is typically arranged by the Younger Members.  In the years that ASCE is responsible for Engineers Week, the Program Committee will be responsible for the Joint Society Luncheon.  A summary of the typical annual calendar is given below:

  • September: Annual Dinner
  • October: Transportation
  • November: EWRI
  • December: Winter Social
  • January: EWRI (Joint meeting with SAME)
  • February: Engineer’s Week
  • March: Geotechnical
  • April: Structural
  • May: Younger Members
  • June: Open topic

 

Speaker Arrangements - The program committee member (or Institute/Techncial Committee member) responsible for the monthly meeting should contact the potential speaker and confirm their willingness to speak at least two months in advance of the meeting and preferable further in advance if possible.  A brief biography of the speaker should be obtained well in advance for inclusion in the newsletter and other notices.  Speakers are generally given a thank-you gift of a $25 book store (or other) gift card, obtained by the program chair and given to the speaker by the President.

Meeting Place, Menu and Cost - Meetings will typically be held at the Engineers Club on the second Tuesday of each month.  The meeting date should only be changed if necessary to accommodate the speaker or when a joint meeting is held.  Meal cost should be considered when selecting the luncheon menu, and religious holidays should also be taken into account.  The cost of the meeting should be set to ensure that the programs will generally "break even". The Program Chair should review costs and notify the Board as to whether or not this charge is adequate.  Increases to monthly meeting costs should be discusses with the Executive Committee prior to implementation.  If a program has a significant number of no-shows who did not pay, the treasurer should be provided with the names and contact information of the individuals to be billed.

 

Professional Development Hours - On occasion the monthly meeting may be eligible for the awarding of Professional Development Hours.  If this is likely, the Program Chair should ensure that the appropriate certificates are available to the program attendees. 

Joint Meetings - Joint meetings should be arranged when the speaker is one that will appeal to members of other professional organizations that would likely arrange for the same speaker at their own event.  Combining the functions will increase overall attendance and reduce the potential for a meeting "break even" on cost, as well as give the speaker a wider audience.

Engineers’ Week - On rotating basis, ASCE is responsible for hosting the Joint Society Luncheon during Engineers Week in February.  The speaker for this event should be someone that would be a significant “draw” to all societies.

Reporting Requirements

The Program Chair should keep the Executive Committee informed about speaker arrangements and report at each Executive Committee meeting as to the success of the previous month’s program and plans for upcoming program.  It would also be helpful to notify the  Communications Committee two months in advance so the newsletter can provide upcoming event notices.

An Activity Report (see Section 5) should be completed for each program. This information will be of value to future Program Chairs when selecting speakers.

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment.

All PDH program documentation (a list of attendees, preferably with signatures, and a full description of the program must be archived following the event.  If an attendee is later audited by the state issuing their license, we need to be able to produce proof of their attendance at our event(s).

Student Chapter Liaisons

Purpose and Goals

The Student Chapter Liaisons are to serve as a bridge between the student chapters at SIU-Edwardsville, SIU-Carbondale, MUS&T, University of Missouri, and St. Louis University, keeping both the student chapter and the Section informed about the activities of each.

Duties and Responsibilities

  • Contact the ASCE Faculty sponsor at the beginning of each school year to determine the officers of the student chapter. 
  • Provide the Newsletter Chair with the mailing and email address of the student chapter president and the ASCE faculty sponsor, so that monthly newsletters can be sent to the chapters.
  • Inform the student chapters of the Section funds available to them and assist them in requesting the funds from the Secretary and Treasurer.
  • Make at least one visit each year to the chapter, preferably in the fall.  If possible arrange for a Section Officer to attend the meeting.
  • Stay in monthly contact with the chapter and report any activities to the Executive Committee.
  • Assist the Past-President in soliciting scholarship nominees.

Reports

The liaison should provide a written report on any items of interest relative to the activities of the Student Chapter.   Mileage to and from the student chapter is reimbursable.

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment. The treasurer will not issue reimbursements until completed forms have been submitted.

Life Members Committee

Purpose and Goals

The Life Member Committee Coordinator serves as a contact point for life members, keeping life members informed about the activities of the chapter and organizing any life-member oriented activities.

Duties and Responsibilities

  • Conduct an annual mailing to life members in October of each year, requesting donations for the Life Member Scholarship.  Checks can be mailed directly to the Treasurer.
  • Collect bios of new life members for the annual awarding of new Life Member Certificates.  Coordinate with the Awards Chair to confirm awardees who will be in attendance.
  • Organize any other activities for the Life Member committee.
  • Notify the Public Information Coordinator of any activities that would benefit from external visibility.

Reports

The Request for Payment/Reimbursement Form and Activity Report form in Section 5 should be completed for all invoices and reimbursable expenses and submitted with receipts to the Treasurer for payment. The treasurer will not issue reimbursements until completed forms have been submitted.