American Society of Civil Engineers
ARTICLE I - DUES
Section 1 - The annual dues for members of the Utah Section shall be ten dollars ($10.00) payable by all members annually with national dues.
Section 2 - New members affiliating with the Section shall pay current year dues on a pro-rata quarterly basis.
ARTICLE II - OFFICERS, TERMS AND VACANCIES
Section 1 - The term of office of the President and President-Elect of the Section shall be one year, and that of the Secretary-Treasurer, two years. The President-Elect shall become President at the conclusion of his term as President-Elect. The term of each officer shall begin at the close of the Annual Meeting and continue until their successors are elected and assume their offices.
Section 2 - A vacancy in any office shall be filled by the Board of Directors of the Section and the officer so appointed shall hold office until the following Annual Meeting.
ARTICLE III - NOMINATION AND ELECTION OF OFFICERS
Section 1 - Not less than 45 days prior to the Annual Section Meeting, the Board of Directors shall appoint a Nomination Committee of at least three members. The Committee shall nominate one or more qualified members of the Section for each of the offices, except President, to become vacant at the following Annual Meeting and shall certify the same to the Secretary/Treasurer at least 30 days prior to the Annual Meeting. The Secretary/Treasurer shall, at least 20 days prior to the Annual Meeting, send to each subscribing member of the Section a ballot letter containing the names of official nominees and also containing a blank space in which the names of other candidates may be written. Said ballots shall be counted prior to the Annual Meeting. The candidates receiving the highest number of votes for each office shall be declared elected.
Section 2 - With the exception of an officer serving a partial term due to a vacancy in the office, the President shall be ineligible to election to succeed himself.
ARTICLE IV - MEETINGS
Section 1 - Fifteen (15) subscribing members shall constitute a quorum for transacting business at a meeting of the Section.
Section 2 - All business meetings of the Section and subsidiary organizations and meetings of the Board of Directors shall be governed by Robert's Rules of Order, Revised, except as provided in the Constitution and Bylaws.
ARTICLE V - BOARD OF DIRECTORS
Section 1 - The government of the Section shall be vested in the Board of Directors.
Section 2 - The Board of Directors shall have control of the property and management of the Section.
Section 3 - The Board of Directors shall oversee the preparation of the Annual Report which shall be submitted to the Society in accordance with published requirements.
Section 4 - The Board of Directors shall have power to invite distinguished visitors as guests to the meetings of the Section at the expense of the Section.
Section 5 - A majority of the Board shall constitute a quorum.
ARTICLE VI - COMMITTEES
Section 1 - Standing Committees as needed shall be appointed by the President with the approval of the Board of Directors. Committees shall consist of a chairperson and vice chairperson and one or more members as recommended by the chairperson.
Section 2 - Any committee appointed shall have the same tenure of office as the President.
ARTICLE VII - SUBSIDIARY ORGANIZATIONS
Section 1 - Formation of subsidiary organizations shall be subject to the approval of the Utah Section Board of Directors, the ASCE Council of Vice Presidents, and such other requirements as may be established by the Society. Bylaws of subsidiary organizations shall be approved by the Utah Section Board of Directors before becoming effective.
Section 2 - Subsidiary organizations may be, but are not limited to, Branches, younger member forums, and technical groups. Names of subsidiary organizations shall be as set forth in the Rules of Policy and Procedure of the Society.
Section 3 - Each subsidiary organization shall submit to the Board of Directors for approval:
(a) An annual budget at least 30 days prior to the beginning of the fiscal year.
(b) A financial statement within 30 days following the close of the fiscal year.
Section 4 - Branches of the Section will be created in accordance with the following requirements:
(a) Those proposing a new Branch shall submit a written proposal to the Section Board of Directors with the name, geographical area, objectives, officers, and brief comments on how it will be of advantage to members in the area to have a group.
(b) The written proposal, along with a petition containing a minimum of fifteen (15) signatures of Society members residing in the geographical area shall be submitted to the Section Board of Directors for approval.
(c) A proposed Branch area shall contain a minimum potential of twenty (20) members of the Society.
(d) A proposed Branch must have distinct boundaries by ZIP Code stated in the petition.
(e) Upon Section Board of Directors' approval, the proposal and petition shall be submitted to the ASCE Council of Vice Presidents for review and final approval.
Section 5 - Technical Groups, Younger Member Forums, and other subsidiary organizations (except Branches) shall be created in accordance with the following requirements:
(a) Those proposing a new Technical Group, Younger Member Forum, or other subsidiary organization shall submit a written proposal to the Section Board of Directors with the name, objectives, officers, and brief comments on how it will be of advantage to members to have this subsidiary organization.
(b) Not less than fifteen (15) subscribing members of the Section may form a subsidiary organization.
(c) Approval must be obtained from the Section Board of Directors to activate the subsidiary organization.
Section 6 - Each subsidiary organization President or Chairman shall submit an annual written report to the Board of Directors on the activities and programs of the organization within 30 days following the close of the fiscal year. This annual report shall be suitable for incorporation into the Section's Annual Report to the Society.
Section 7 - Each subsidiary organization shall hold a minimum of two (2) events per year. Any subsidiary organization that does not maintain the minimum activity level for two successive years, or does not have at least ten (10) subscribing members on its rolls, shall be automatically disbanded. Assets of a disbanded subsidiary organization shall be assumed by the Utah Section.
ARTICLE VIII - AMENDMENTS
Section 1 - Bylaws may be amended only by the following procedure:
(a) The proposed Bylaw amendments shall be approved by not less than a majority of the Board of Directors, and submitted to the ASCE Council of Vice Presidents for review and approval.
(b) Upon approval by the ASCE Council of Vice Presidents, the proposed Bylaw amendments shall be distributed to the subscribing membership of the Section who shall be given the opportunity to vote.
(c) The proposed Bylaw amendments may be voted upon by those subscribing members in attendance at a business meeting of the Section if the intent of the proposed amendment was made known to the membership along with the meeting notice.
(d) To become effective, the amendments shall receive an affirmative vote of not less than two-thirds of the return votes by the subscribing members.
Last Amended: August 1999