Revised September 1988 (latest)

ARTICLE I—NAME AND OBJECT

Section 1. The name of this organization shall be the Virginia Section, American Society of Civil Engineers.

Section 2. The objective of the Virginia Section shall be the advancement of the science and profession of engineering, in a manner consistent with the objective of the American Society of Civil Engineers.

ARTICLE II—MEMBERSHIP

Section 1. All members of the American Society of Civil Engineers of all grades who subscribe to the Constitution and Bylaws of the Virginia Section, who have paid the current dues of the Section, shall be Subscribing Members of the Section. All other members of the American Society of Civil Engineers of all grades, whose addresses are within the boundaries of the Section, as defined by the Society, shall be Assigned Members of the Section.

Section 2. Only Subscribing Members shall have the right to vote, to hold office, to serve on committees or to represent the Section officially.

ARTICLE III—DUES

Section 1. There shall be no entrance fee.

Section 2. Annual dues shall be established by the Bylaws of the Section. Subscribing membership ceases for any member whose dues are more than twelve (12) months in arrears.

Section 3. Members exempt from payment of dues in the Society, as Life Members, shall be exempt from payment of dues in the Section.

ARTICLE IV—OFFICERS AND GOVERNING BODY

Section 1. The officers of this Section shall be a President, a President-Elect, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer and two (2) elected Directors.

Section 2. The governing body of the Section shall be a Board of Directors consisting of the officers and the latest active resident Past-President of the Section, and the President or Chairman of each subsidiary organization.

ARTICLE V—MEETINGS

Section 1. The Annual Meeting shall be held on such date and at such place as the Board of Directors designate. Other meetings shall be called at the discretion of the Board of Directors; or by the President upon written request of at least ten subscribing members.

Section 2. Notice of call for a meeting shall be mailed to all subscribing members not less than ten (10) days in advance of the meeting date.

ARTICLE VI—SUBSIDIARY ORGANIZATIONS

Section 1. Subsidiary organizations may be formed by the Virginia Section, to facilitate the carrying out of the objectives of the Section, to promote interest in the Society and to provide to members of the Section a better opportunity for participation in local Section activities, in accordance with the provisions of the Bylaws.

Section 2. The President or Chairman of each subsidiary organization shall be a member of the Section's Board of Directors.

ARTICLE VII—BY LAWS

Section 1. The section shall adopt Bylaws consistent with this Constitution for the guidance of officers and members.

ARTICLE VIII—AMENDMENTS

Section 1. This Constitution may be amended only by the following procedure:

(a) A proposed amendment to this Constitution must be submitted to the Section Secretary in a written petition signed by not less than 15 subscribing members of the Section.

(b) The proposed amendment shall be cleared through the Committee on Local Sections and District Councils before being voted on.

(c) The proposed amendment shall be voted upon by a majority of the subscribing members of the Section.

(d) To become effective it shall receive an affirmative vote of not less than two-thirds of the subscribing members voting, and the approval of the Committee on Local Sections and District Councils.

ARTICLE IX—MISCELLANEOUS PROVISIONS

Section 1. No part of the net earnings of the Section shall inure to the benefit of any private shareholder or individual and no substantial part of the activities of the Section shall be carrying on propaganda, and the Section shall not participate in, or intervene in (including the publishing or distributing of statements), any political campaign on behalf of any candidate for public office.

Section 2. Upon dissolution of the Section the assets remaining after the payment of the debts of the Section shall be distributed to such corporation, community chest, fund, or foundation, organized and operated exclusively for religious, charitable, scientific, testing for public safety, literary or educational purposes, or for the prevention of cruelty to children or animals, which would then qualify under provisions of Section 501 (c)(3) of the Internal Revenue Code, as they now exist or as they may hereafter be amended, as the Board of Directors shall have designated and in the absence of such designation they shall be conveyed to the American Society of Civil Engineers.

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Revised September 1988 (latest)

ARTICLE I—DUES

Section 1. The annual dues for members of the Virginia Section shall be not more than $15.00 per year payable in advance on October 1st.

ARTICLE II—OFFICERS, TERMS AND VACANCIES

Section 1. The term of office, for each officer, shall be one year which terms shall begin at the close of the Annual Meeting and continue until their successors are elected. The two (2) Directors shall be elected for terms of two (2) years commencing at the close of the Annual Meeting. One director shall be elected each year so that their terms will not be concurrent.

Section 2. A vacancy in the office of President shall be filled by the President-Elect. A vacancy in the office of the President-Elect shall be filled by the First Vice-President. Other vacancies shall be filled for the unexpired term by appointment by the Board of Directors.

Section 3. No member except the Secretary and Treasurer shall serve in one (1) elected office for more than two (2) successive elected terms.

ARTICLE III—NOMINATIONS AND ELECTION OF OFFICERS

Section 1. The Nominating Committee shall consist of the last three living available Past Presidents.

Section 2. The Nominating Committee shall choose one or more candidates for election to each office, except the office of President, prescribed by the Constitution and obtain the consent of nominees to serve if elected. In addition, candidates may be nominated by written petition containing 25 signatures of subscribing members.

Section 3. The Secretary shall send a letter ballot, containing the list of official nominees and a space for write-in vote for another candidate for each office, to each subscribing member of the Section at least 20 days previous to the Fall Meeting.

Section 4. Ballots returned to the Secretary up to the time of counting shall be opened and counted before the Annual Meeting by three tellers appointed by the President. For each office the candidate receiving the highest number of votes cast shall be declared elected.

Section 5. The President-Elect shall succeed to the office of the President at the close of the Annual Meeting.

ARTICLE IV—MEETINGS

Section 1. In addition to the Annual Meeting, at least two (2) meetings shall be held each year at regular intervals.

Section 2. Twenty-five (25) subscribing members shall constitute a quorum for transacting business at a meeting of the Section.

Section 3. All business meetings of the Section and subsidiary organizations and meetings of the Board of Directors shall be governed by Robert's Rules of Order, Revised, except as provided in the Constitution and Bylaws.

ARTICLE V—BOARD OF DIRECTORS

Section 1. The government of the Section shall be vested in the Board of Directors.

Section 2. The Board of Directors shall have control of the property and management of the Section.

Section 3. A majority of the Board shall constitute a quorum.

ARTICLE VI—SUBSIDIARY ORGANIZATIONS

Section 1. Formation of subsidiary organizations shall be subject to the approval of the Virginia Section Board of Directors and such other requirements as may be established by the Society. Bylaws of subsidiary organizations shall be approved by the Virginia Section Board before becoming effective.

Section 2. Subsidiary organizations may be, but are not limited to, Branches, Younger Member Forums and Technical Groups. Names of subsidiary organizations shall be as set forth in the Rules of Policy and Procedure of the Society.

Section 3. Branches of the Section will be created in accordance with the following requirements:

(a) Those proposing a new Branch shall demonstrate in writing how it will be of advantage to members in the area to have a Branch.

(b) A petition containing a minimum of 15 signatures of Society members residing in the area shall be submitted through the local Section to the Committee on Local Sections and District Councils.

(c) A proposed Branch area shall contain a minimum potential of 30 members of the Society.

(d) A proposed Branch must have distinct boundaries stated in the petition.

Section 4. Technical Groups shall be created in accordance with the following requirements:

(a) Those proposing a Technical Group shall submit a statement to the Section Board of Directors with the name, objectives, officers and brief comments on how it will be of advantage to members in the area to have a group.

(b) Not less than 10 subscribing members of the Section may form a group.

(c) Approval must be obtained from the Section Board of Directors to activate the group.

Section 5. Associate Member Forums and other subsidiary organizations shall be created under the procedure outlined in Section 4.

Section 6. Each subsidiary organization shall submit an annual budget and financial statement to the Board of Directors for approval.

Section 7. Each subsidiary organization President or Chairman shall submit an annual written report to the Board of Directors on the activities and programs of the organization.

Section 8. Each subsidiary organization shall hold a minimum of 3 events per year. Any subsidiary organization that does not maintain the minimum activity level for two successive years, or does not have 10 subscribing members on its rolls, shall be automatically disbanded. Assets of a disbanded subsidiary organization shall be assumed by the Virginia Section.

ARTICLE VII—COMMITTEES

Section 1. The President shall appoint the following committees for each year: Program, Membership, Public Relations, Continuing Education, Student Affairs, History and Heritage and Hospitality.

Section 2. The President shall appoint such other committees as are from time to time deemed necessary.

ARTICLE VIII—AMENDMENTS

Section 1. Bylaws may be adopted or amended only by the following procedure:

(a) The proposed Bylaw or amendment shall be voted upon by letter ballot by the subscribing members of the Virginia Section.

(b) To become effective it shall receive an affirmative vote of not less than a majority of the subscribing members voting, and the approval of the Committee on Sections and District Councils.

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